Are there tips and tricks when creating a session?

Here are the most important tips and tricks for facilitating a session:

1. Keep the Session ID Simple: Choose a session ID that is easy to spell. Besides the Session link, participants can log in using this ID, so simplicity helps prevent any login issues. Read more here.

2. Allow Extra Seats: Don't limit the seats to the exact number of participants you're expecting. We recommend to have a few extra seats available in case you need to make adjustments during the session.

3. Add extra Groups for Team Challenge: Set up two more groups than you expect to use. These extra groups won't appear in the host view unless participants join them, providing flexibility without clutter. Read here how to add groups after finalizing your session.

4. Group Changes Are Possible: Both facilitators and participants can switch groups if needed. Don't worry if someone ends up in the wrong group—it's easy to correct. See more here.

5. Facilitators Don't Need a Seat: As a facilitator, you shouldn’t occupy a participant seat by joining the session. You can test and try the game as often as needed from the games menu without affecting the session or the total seats on the environment.

6. Watch Out for Cookies: Stored cookies can sometimes interfere with accessing the session. The quickest solution is to open Actee in a different browser or a private/incognito window. Remember to clear your cookies afterward to avoid future issues.

7. Reach Out for Help: If you have any questions or need assistance, don't hesitate to reach out. Support is available to help you. +45 70 70 75 05 info@actee.com or our chat in the bottom right corner.

These tips will help your session runs smoothly and flexibly.

Check how to create a session here.

What is a Session?

Use sessions to design courses where you control the content, focus, and access.

A session is a program/course you can build by choosing and combining available instruments like games and tools, you will need for a customized learning activity.

If you are going to facilitate, teach or drive a course with a number of participants, you can use the Session Creator to build a session that suits your interests. 

Why Create a Session?

You need to build sessions to facilitate games with groups and to onboard participants directly to specific content and topics.

If you want to facilitate, teach or drive a course with a group/several groups, you need to create one. A session is the only way to make groups. If you want to use the TeamChallenge function in a game, it is necessary to attach groups to a particular session. 

The advantage of working with sessions is also that you are able to onboard your users/participants directly to the content (games and tools) that you have chosen for the session. You invite users to your session by sharing the Session ID or sending the session link.

What is the Session Creator?

The Session Creator is a tool you use to build sessions.

When you use this, you have to complete a certain number of steps, where you are guided to fill out the needed information to design your customized session: 

1. Give your session a name/ID.
2. The start date of the session (By default today's date)
3. The end date of the session (By default the end date of the current subscription year)
4. Do you want to limit the amount of people that can join (By default it won't be limited but rather the amount of seats left on the subscription) 
5. Choose the specific games and tools you want to use for the session.
6. Choose the game mode (When choosing Team challenge, you can choose the amount of Teams)
7. You have the option of inviting fellow consultants to join the session with the same access rights as you.

How can I join a session?

How to Join a Session on Actee

 

For Guest Users:

1. Joining with a Session ID:

Go to actee.com and click the "Log In" button in the top right corner.

 

 

Enter the Session ID and your guest name to join.

 

 

2. Joining with a Session Link:

Click the session link provided, and you will be prompted to enter your guest name directly to above screen.

 

For Registered Users:

1. Joining with a Session ID:

Go to actee.com and click "Log In" in the top right corner.

Enter the Session ID and click "Login to Actee" below the "Continue" button.

Sign in with your registered email and password.

Click the "Log In" button to join the session.

 

2. Joining with a Session Link:

Click the session link.

If you are a registered user - Click "Login to Actee" below the Continue button.

Sign in with your registered email and password.

 

 

Please let us know if you have additional questions at info@actee.com or call us at +4570707505.

What is a game?

Self Study Program

What is the Game Builder?

The Game Builder is a tool, which enables you to design or tailor your own games from your subscription. 

You can build your own game within the main concepts of Cycle, Barometer, and Bubbles, where you can choose both long, short, and mini versions. You can create your own games by using one of our existing games templates.

Please be aware that you need to have a paid subscription and access to the Game Builder add-on. Click here to find out more about our packages!

Depending on your purpose and goals, you can use the Game Builder to build a new game with your own storyline, dilemmas, and theories or you can just change a few elements (e.g. company name or stakeholder descriptions - see the adjustable elements in the list below).

If you are interested in grappling with designing or making your own adjusted game version in one of the game concepts, you can go to the Game Builder tool, which will walk you through the necessary steps and help you to get started with building your game.

Adjustable Game Elements

• Intros.
• Stakeholders comments, leadership feedback. 
• Add or change stakeholders types.  
• Add Theory or models fitting your specific need. Including player endgame profiles, stakeholder profiles 
• Profile feedback, what did the player focus on in the game. What was created as a great result due to the profile and what is to be noted if this is the players' profile. 
• End chapter info.
• Main-section options - interventions. Including feedback. 
• Stakeholder Comments.
• Movement of the element as a result of the specific choice. 
• Resources or cost of interventions.
• Options.  
• Add or reduce chapters, choices, stakeholders and length of the games.  
• Put pictures and videos into the game chapters, choices, results and texts. 
• Collect your own theoretical statistic to guide your HR L&D decisions for specific groups who have played your game. 
• Display your cool game to all users on Actee or keep your game and sell your game to only your clients.       

If you still have doubts and questions regarding these topics please let us know via email at info@actee.com or call us at +4570707505.

Do I need physical material to play or facilitate?

No physical material is needed in addition to playing a game. You can play all our games and work with online tools as well as facilitate without any additional material. 

But should you still prefer to use handouts with the game stories and choices, you can download a PDF before starting the game. This also enables you to print the storyline and choices, or you can implement the texts in your own design document.

We also have a floorboard, which is a physical gameboard that comes with boats and stakeholder pieces, you can use to activate participants in the room and to visualize game positions of the different groups as part of a session/course. 

The digital alternate for the physical floorboard is the Host View.

To find out more about the Host View go to our article. Click here

Elements in the game you can change

Typical questions about the game building process

The handouts text is not the same as text on the screen in the game

How to upload videos to a game

What is Cycle game?

The Cycle game is one of the main concepts in Actee's digital simulation game universe.

With Cycle you can develop your change management skills and learn to drive change and lead people in the organization. 

Within this concept, you can find a range of game cases designed with different change objectives and dilemmas in focus. 

Furthermore, the concept comes with additional tools: ChangeLive, ChangeMeter, and the DataModule, which can support the learning, planning, and impact of using it as a learning activity. 

Tutorial - Play Cycle game

This is an instruction video for our Cycle games. This concept has a range of themes within change management, digital transformation, and organizational development in the company or organization. This game is a learning simulator used around the world by leaders and change managers who wish to broaden their own horizons on driving complex change processes inside the organization as well as rolling out the knowledge throughout the organization. The Cycle game has been used by our customers as a tool to drive many changes, for example, system implementation in the organizations as CRM. 

How does the score work in the Cycle game?

There will be 6 factors that can increase or reduce the number of points the players get: 

1. Stakeholder movement forward (plus points) 

2. Stakeholder movement backward (minus points) 

3. Stakeholder moving in towards the middle of the board, decreasing resistance (plus points) 

4. Stakeholder moving out from the middle of the board, increasing resistance (minus points) 

5. Boat movement forward (plus points) 

6. Boat movement backward (minus points) 

Whenever a stakeholder moves one step forward, the player will be awarded 1 point per step.  

If a stakeholder moves backward, this will result in -1 point deduced per step.  

This means that if an option creates a situation where two stakeholders move two fields forwards and another stakeholder increases their resistance by one, the point calculation becomes 2+2-1=3. 

What is the Barometer game?

The barometer game is one of the main concepts in Actee's digital simulation game universe.

With Barometer, you can develop your professional leadership skills and work with your personal repertoire of how you approach and deal with situations and decision-making.  Besides, within this concept, you can find a range of game cases designed with different storylines and dilemmas in focus. 

Use the DataModule to support the learning and impact of the Barometer game, which can help you compare your leadership or leadership profiles across the organization. Furthermore, you can complement your leadership profile with the StyleTrade exercise. 

How does the score work in Barometer?

In this barometer game concept, there will be 8 factors that can give the player points: 

Barometer 1 

Barometer 2 

Barometer 3 

Barometer 4 

Barometer 5 

Barometer 6 

Goal 1 

Goal 2 

As with the Cycle games, an increase or reduction in either of these elements will result in 1 point plus or minus depending on the direction. 

The climate barometers each go from -6 to +6 and players will be able to get points from improving on either of these barometers. 

The goals each range from 0% to 100% and each time a goal is increasing by 10%, it will award 1 point. 

If a player were to move three climate barometers from -3 to -2, they will get 3 points.

If they also move goal 1 by 10% and goal 2 by 20%, the player will get 3 points from results

= a total of 6 points for that choice.

Note that the individual stakeholder barometer count towards the points as the sum presented on the game board is depending on the sum of each stakeholder barometer's value. 

What is the Bubbles game?

The Bubbles game is one of the main concepts in Actee's digital simulation game universe.

This is a game concept designed to work with relational communication.

Learning with the game helps you develop a new sense of tact, awareness, and understanding of how you as a professional can direct the conversation and dialogue to the best outcome. 

Within the Bubbles concept, you can find a range of game cases designed with different storylines, dilemmas, and stakeholders in focus. 

Use the Data Module to support the learning and impact of the game, which can show your personal profile to set new goals, discuss with other like-minded, and see the impact of your learning and development.

How does the score work in Bubbles?

NB: The calculation in this concept will be much like the calculation in the barometer games. 

In this concept, there will be 10 factors that can give the player points: 8 Bubbles and 2 Goals

As with the circle and barometer games, an increase or reduction in either of these elements will result in plus or minus depending on the direction. 

The scoring system has recently been refined to operate independently of stakeholder involvement, with scores now directly calculated based on individual actions, such as bubble interactions, rather than depending on stakeholder dynamics within the game. This simplification opens the door for designing games with a more streamlined approach, allowing you to concentrate on managerial elements like sales strategies, supply chain management, product matrices, and other business-focused scenarios.

What is the Quiz?

How to create a Quiz?

What are the different Game Modes?

What are the different Game Modes?

1.  Single Player (Play on your own)

Single Player mode is designed for individual play. You will only see your own score throughout the game, and it focuses solely on the choices you make. This mode is perfect if you want everyone playing separately without comparing scores.
Read more about Single Player here

2. Battle Mode

Battle Mode plays similarly to Single Player but with a competitive twist. Scores are tracked throughout the game, and you'll receive notifications whenever you take the lead—or lose it to a colleague. It’s ideal for small groups using one device or login per team, a team name could be entered in place of guest name.
Read more about Battle Mode here.

3. Team Challenge

In Team Challenge mode, multiple groups are set up in advance. Each player logs in, chooses their team, and makes individual decisions before the Game master finalizes a group decision. This mode takes a bit longer but encourages deeper learning by allowing participants to debate and defend their choices.
Read more about Team Challenge here.

Single Player (Play on your own)

The Single Player mode is perfect for when you are playing on your own. This Game Mode is stripped of fancy features and will only focus on the choices you make throughout the game.

Single player:

300 players limit (you can go beyond but please let Actee know to ensure you get a smooth experience)

Two ways to use single-player.

1. This works best when players are online playing by themselves. You log everyone into the game allowing everyone to receive a personal profile after playing.
2. Groups of up to four people can share one PC, with one person acting as the “PC Master” to implement choices. Using a shared large screen can enhance the experience. Note: In this setup, individual profiles aren’t generated, only the implemented choices are considered.

How to Facilitate a large group:

The facilitator can see results as they are created, and the facilitator can see profiles after gameplay.

You can introduce the game as you normally do – but:

• Remember to add a lot more time for each section within your flow.
• People need more time to physically get to groups.
• No complicated stuff in your presentation – keep it simple when you introduce the theory and gameplay.

Consider how you want to create engagement amongst the players.

Ask yourself - When are they going to share and talk, when are you going to stop them and ask the reflection questions from the facilitation guide?

Some ways of creating engagement:

Let participants reflect in groups after each chapter or option.

Use the host view or the floorboard

Battle Mode

The Battle Mode is what you need when you want to spice up your game with a little competition. This type of game is played just like the Single Player. However, scores will be kept all the way through the game and you will be notified whenever you take the lead - or lose it to one of your colleagues. This Game Mode is perfect for when you are introducing others to the game or if you are playing in a small group of people.

80 players limit (you can go beyond but please let Actee know to ensure you get a smooth experience)

Two ways to use the Battle mode.

1. You log everyone into the game allowing everyone to receive a personal profile after playing. Players can see each other and see the results they create as they play and players can measure the situations with their own created result.

2. You can also choose to be 4 people around one PC and make one person the PC master to implement the options. (A shared big screen will make the experience better). But here each player will not get a profile and you get less data.

How to Facilitate a large group:

The facilitator can see results as they are created, and the facilitator can see profiles after gameplay.

You can introduce the game as you normally do – but:

• Remember to add a lot more time for each section within your flow.
• People need more time to physically get to groups.
• No complicated stuff in your presentation – keep it simple when you introduce the theory and gameplay.

Consider how you want to create engagement amongst the players.

Ask yourself - When are they going to share and talk, when are you going to stop them and ask the reflection questions from the facilitation guide?

Some ways of creating engagement:

Let participants reflect in groups after each chapter or option.

Use the host view or the floorboard

Team Challenge

The Team Challenge is the best way to play and facilitate Actee games. In this Game Mode, you and your participants must be divided into groups of typically 4-5 people. Throughout the game, participants must first make individual choices and then turn their attention towards the other group members and find the choice they can agree on to the largest extent.

This way of playing takes a little longer than the others but makes up for it by providing invaluable learning for the participants. The exercise of picking an individual choice and then arguing as to why this is the better choice adds another layer to what participants learn from the game. Personal experience is allowed to enter the game this way, which helps in the exchange of knowledge and information.

40-Player Limit: The Team Challenge mode works best with up to 40 players. You can exceed this limit, but please inform Actee in advance to ensure a seamless experience.

How to Use Team Challenge Mode:

1. Each player logs into the session and selects their team.
2. Players individually explore and choose an option.
3. The teams then discuss and agree on their final choice.
4. The designated Gamemaster inputs the team's agreed option from the available choices.

At the end of the session, each player receives a personalized profile summarizing their performance.

How to Facilitate a large group:

The facilitator can see results as they are created, and the facilitator can see profiles after gameplay.

When you introduce the game note this:

• Remember to be clear on what group each player is supposed to choose when they enter the game.
• Make it clear that each player will need to suggest an option and then move to the team selection screen before discussing. (This process gives a better reflection)
• Player needs to play one chapter before they understand the gameplay.
• Reserve some time to show how the gameplay works. Log in on 2 devices yourself to demonstrate how the team challenge flow works.

The engagement amongst the players happens when they discuss and when you collect players between chapters.

Use the host view or the floorboard

Step guide - Team Challenge game dynamic

This is a visual step guide of 5 steps to the Team Challenge game function and dynamic. The Team Challenge is perfect for game sessions and workshops in groups to create a fun dynamic between players in the group as well as between the groups.

With the Team Challenge function, all players in the group will make individual choices in every round before discussing which choice to implement as a group. This way, every player can compare own preferences with the group decision, and at the end of the game, every player will get a personal profile based on the individual choices in the game. During the game in a session, you can use the Host View to get an overview of the status and score of each group in the session.

Step 1. 

Each player needs to login with their device to participate.

Organize players into groups within the session. You can create as many groups as needed.

Tip: For the best experience, we recommend groups of 2 to 5 players, but larger groups are also possible.

See here how to change teams   

Step 2.

In each round, every player makes their own individual choices first, before deciding on a joint decision.

Step 3. 

For the best dynamic and result, the group has to discuss and collaborate to decide which choices to go with as a group. 

Step 4.

When the group decision has been made the gamemaster in the group can implement the choice on behalf of the group. All members in the group can take on the crown of the gamemaster to lead the group through the game.

Step 5. 

As a facilitator of a Team Challenge session, you can open the Host View tool to get an overview of the status, position, and score of the groups. Use this visualization to discuss and reflect on choices, results and experiences, and learnings throughout the game.

Please go play and have fun while learning.

If you need further information do not hesitate to contact us at +4570707505 or write us at info@actee.com.

Onboarding Users to your session

At this point, you must have a session prepared. See here how to create a session.

Find your session in the session list and click on the 3 dots for the drop down menu. Here you can click on share session to fetch the direct link to the session and share it with the participants. Read more about inviting participants here.

Clicking on this session link will take your participants to the login page where they can either enter a guest name or login as a registered user.

If you rather use the session ID; have them go to actee.com and click log in in the upper right corner of their screen, Enter the session ID (the name of the session), click Join and enter a guest name and occupation

Read here how you can join a session.

If you have multiple modules in your session make sure they know which module/game to start.

Remember you can lock and unlock a chapter in the host view. This can prevent participants from going into a chapter at the wrong time.  

Enjoy your game and feel free to call us at +4570707505 or write to us at info@actee.com.

What is the Session List?

The session list is an overview of the sessions you or a fellow superuser have created on the environment. This shows you upcoming, active, and previous sessions.

A session needs to be created in the Session Creator before you can find it in the session list.

How can I use the Session List?

The Session List gives you an overview of all sessions you have access to.

In the Session List, you can see the basic information about every session.

The Session List contains: 

-By dates (Creation date, Start date, and End date)

-Owner (The super user who created the session)

-Seats (number seats used compared to the seat limit or availability when creating the session)

-Status (The status of the session: ready or not ready)

Action buttons:

• Hostview this will bring you to the main tool to facilitate the session.
• Archive using this button, will move the session from the session list to the archived sessions
• Edit this will bring you back to the session creator, where you can add more games or make other changes
• Share Session by clicking here you are copying the session link which you can then paste and forward to the participants.
• Join Session You will join the session as a participant, to play the game

Can I assign a particular language to my session?

You cannot decide the language when creating a session.

The language will be automatically adjusted to what the participants select as their primary language.

Note that some simulations only have a few language layers which means that participants might have to select another language at the beginning of the game than the one they initially selected.

The Language can be changed in the window right before starting a game.

How do I schedule the modules in my session?

You can choose a start and an end date for your session.

The session is only available between these dates.

You can do the same for the individual modules within the session.

If you want to edit the dates to the specific module you need to do the following:

1. Log in
2. Go to sessions, create a session
3. Give it a name/ session ID
4. Select the *start and end date for the session (the default is the subscription renewal date) 
5. Choose a game
6. Choose a *start date for this module (the default is the session start date)
7. Finalize 

*Be aware that the date starts at 00:00 CET

If you have multiple modules in your session, you can also choose to play them in sequence.

This way, the participants have to start with the first module before continuing to the second one.

You can move the modules in the right order and toggle on play in sequence

Why Create a Session?

You need to build sessions to facilitate games with groups and to onboard participants directly to specific content and topics.

If you want to facilitate, teach or drive a course with a group/several groups, you need to create one. A session is the only way to make groups. If you want to use the TeamChallenge function in a game, it is necessary to attach groups to a particular session. 

The advantage of working with sessions is also that you are able to onboard your users/participants directly to the content (games and tools) that you have chosen for the session. You invite users to your session by sharing the Session ID/name sending a link or only the ID of the set session.

Go to the session tutorial here

What is the Session Creator?

The Session Creator is a tool you use to build sessions.

When you use this, you have to complete a certain number of steps, where you are guided to fill out the needed information to design your customized session: 

1. Give your session a name/ID.
2. Choose the specific games and tools you want to use for the session.
3. The number of groups you will divide the participants into if applicable.
4. You can change the start date and end date of the session, by default the date will be the renewal date of your subscription (Be aware that the date starts at 00:00 CET)
5. You can limit the amount of participants.
6. You have the option of inviting fellow consultants to join the session with the same access rights as you.

Tutorial - Creating your own session in the Session Creator

Making your own session is easy and does not require that you are a certified user. If you would like to get started on creating a session, you should follow this simple step guide.

1. Locate the Session Creator

• On the left-hand side of your dashboard, click on Sessions.
• In the next window, select Create Session in the top-right corner.

2. Create a Session ID (Required)

• Choose a Session ID, which serves as both the session name and the participant password.
• Make it short, clear, and descriptive to minimize errors when sharing it with participants.

3. Set Dates (Optional)

• Define a start and end date if you want the session available only within a specific time frame.
• Note: Days start at 00:00 CET.
• If left blank, the session will default to today’s date, with the end date set to your subscription’s renewal date.

4. Limit Seats (Optional)

• Set a maximum number of seats if you want to control participant capacity.
• Important: Participants won’t be able to join if the limit is reached.
• If no limit is set, it will automatically take one seat per participant. 

5. Add an Image (Optional)

• Personalize your session by uploading an image of your choice.

 Click Create Session

6. Choose Session Content

• Click Add Game to select the content for your session.
• Browse the list of games or use the search bar to find specific ones.
• For inspiration, use the filters to explore games tailored to your interests.

7. Select a Game Mode

• Choose the desired game mode for your session. Learn more about the options here:

Single Player

Battle Mode

Team Challenge

8. Finalize Your Session

• Once you're happy with your session setup, click Finalize in the top right, to complete the process.

You can reach us +4570707505 or write an email to info@actee.com if you are having any trouble.

Otherwise, good luck and have fun!

How do I become a certified facilitator?

Are you a trainer, a consultant, or a coach who heard about the Actee tools and games and wants to become a certified facilitator, you can participate in one of our certification courses. Please see the options we have available for you and your partners. 

The self-study certification

This solution allows you to work at your own pace. It is filled with videos and exercises that give you the opportunity to practice with on a trial subscription. You will have 40 days to complete the course - which is estimated to consist of ~15 hours of practice.

You can read more and sign up here

Facilitated certification (groups only)

This is a modular program that consists of three sections where you will explore the main aspects our tools can bring to your experience creation process and execution. In this scheme, you will be guided by professionals who will answer all your questions.

This option is only available to groups of at least 8 participants.

To find more information about the characteristics of both options please click here and start your journey with us.

Actee change game intro

Tricks and tips for online facilitation

FOL is a concept called Facilitate online learning created by Lars Hoffmann.

FOL is very inspiring and contributed with cool greetings, introducing the virtual code of conduct created by Lars.

Here are the Actee tips: 

• Have your camera at eye level.
• Use headphones including a mic.
• Be present with your mind and ready to engage.
• Employ rooms and let participants have lots of dialogs.
• Respond to faces and body language.   

Other useful resources:

• Small games as energizers that Lars Hoffmann has created Click here
• A great article including learnings from games written by Steffen Löfvall who holds a Ph.d. and works as an advisor and external lecturer in strategy, co-creation, and change management. Click here

What is the Host View?

The Host View is part of your facilitation tools. With this, you will get updated data from your participants as they play or move around in the tools.  

Where to find the Host view

1. Log in.
2. Click on sessions on the left to go to the session list. 
3. Find the session you are working on.
4. Press on host view on the right side. 

Can I block participants from moving from one chapter to the next?  

Yes, you can by clicking on the lock icon to close it or open it again (closed is shown in red and open in green) so the participants will not be able to move to the next chapter.

The Main gameboard will show the stakeholders of all players (or teams) where you can follow their movements and scores.

Below the Main gameboard, you have the individual gameboards which let you focus on that player's specific options and movements.

(This will change soon, read more here)

After the game is finalized you can use the profile to understand how the different theories reflect on the options that were chosen.

In Host View you can check up on:

1. Session participants.
2. Consultants attached to the session.
3. Different Modules.
4. The number of groups or players.
5. Options chosen.
6. Points scored.

How can I invite participants to a session?

What is the ChangeMeter?

The ChangeMeter is a survey tool you can use to get a good insight into the status of the change situation at hand by comparing your own take on the situation with relevant stakeholders. Before filling in your answers and sending out the ChangeMeter, you need to mark which phase(s) in the change you are focusing on: Initial Actions, Implementation, and/or Anchoring. 

Please check the article Step Guide - use the ChangeMeter

Step Guide - use the ChangeMeter

What is a ChangeMeter?

The ChangeMeter is a short survey with six questions. It allows you to discover the discrepancies between how you think the change process is proceeding and how your employees/stakeholders see the change process. It simply reveals if there is a gap in your understanding of the situation where it makes certain areas stand out that help focus your efforts.

How to Use It?

You start by answering the six questions in the survey yourself. Hereafter, you send the same questions to your employees/stakeholders. Answer the questions by moving the pointer to the right of your screen.

How Long does it Take?

Answering the six questions and sending out the survey will take you about 15 minutes. Then you will get back the answers of your recipients, which will give you an instant overview of the energy and spirit towards the change among you. After using the ChangeMeter survey you will need time to decide which of the areas you want to work with, and how to do it.

Where you can find it?

You have to go to tools on the dashboard, there will appear the whole game and at the bottom, you can see the Changemeter and Changelive tools. Finally follow the instructions to create your version.

We encourage you to use the filter tool, go to categories and chosen tools.

The ChangeLive tool

The Actee Toolbox and Consultant Toolbox

The Consultant Toolbox

How do I print or download a handout for my participants?

What is the difference between facilitation guides and handouts?

StyleTrade Tool and Exercise

Why pick an Actee subscription?

What kind of subscription should I choose?

What are the different user types?

What is a Super User?

What is a Subscription Owner?

How do I cancel or change my subscription plan?

Consultancy - what are my options as a consultant?

For Business - What kind of subscription should I choose?

How can I buy a floorboard?

The floorboard is a high-quality Danish design, and it includes all you need for your in-classroom training to bring the online simulation games alive using reflection questions from the facilitation guide.

You can also have the floorboard customized to your graphic design and logo.

We have 2 different Floorboards

The Cycle floorboard consists of:

• 4 metal boats.
• 4x 11 metal stakeholder bricks in different colors.
• 24 bricks carbon board in colors.
• A foamed suitcase easy to bring on planes for your travel.

The Barometer Floorboard consists of:

• 4x 8 metal round stakeholder bricks in different colors
• 24 bricks carbon board in colors
• A foamed suitcase easy to bring on planes for your travels.

Extras:

Gold and green boats for larger groups.

Logo and custom design on carbon boards.

 

All materials from Actee will be designed and produced in Denmark. Except for the suitcase. Actee is collecting the materials after production including securing the quality of produced material before they are shipped.   

If you would like to order a floorboard, you can send us an email at info@actee.com 

• The price for the Cycle Game floorboard including four boats with stakeholders is 2500 euros. VAT excluded.
• The price of additional boats including stakeholders is 350 euros. VAT excluded.
• We also provide boats in gold or green, however, the price of these is 395 euros a set. VAT excluded.

 

  

 

 

 

 

 

                                                 

How can I buy a coaching board?

Where can I find the handout?

Is Actee safe?

Can people see my personal information?

How can I use data on Actee?

Request DPA (Data Processing Agreement)

GDPR - How Actee is compliant

Possible integrations

Change your profile information

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If you have any security compliance

Filter Function

Actee Glossary

How to add a superuser

Engage with game sessions and be upskilled to run sessions

Great for consultants – business – and universities – all sizes

You think the game session you have been part of has been fun and the learning outcome is high. Now you would like to add games and online engagement tools to your learning projects. It can be online and in class. Your idea is to create learning sessions and you might want to include a small game before you meet and then you want to play one of the bigger games in your facilitated session. 

Subscription starts at €4950 and gives you 10 sessions and 100 players over the next 12 months. (more info here)

Certification per person €595

Optional – consider one or 2 people certified internally to run the game sessions, but also to be able to extract data for your strategic learning and development decisions.

To be upskilled and displayed as a certified partner. (more info here)

Consider this:

Can be played in all game modes. (more info here)

If you want to be displayed as a facilitator, consider a certification.

If you want to display your designed games to the world you simply publish your games on Actee. 

Data and sessions are open for as long as you have your subscription running.

If you want to create your own games, you need a pro subscription with 30 sessions and 300 players. (more info here)

How to obtain your certification diploma

Have you finished your certification process? If you have done this please follow the steps to get your diploma.

1. From Your Dashboard click on your Name (low left corner).

2. Select Profile.

3. Go to the Are you Certified option and click Apply Now.

4. Fill out the top part of the form and update it (Concept: Actee Certification, Instructor: Self Study Certification) and scroll down to Save

5. After that we will review your application and approve it.

6. Finally you will receive the Diploma in the email you have registered for previously.

The lower part of the form is used if you want to be shown as a consultant on our website.

You can follow the steps in the video to complete the form.

If you have further questions do not hesitate to contact us.

How does the crown work in Team Challenge mode

The crown represents the Gamemaster, who has the authority to implement team decisions during the Team Challenge mode. Here's how it works:

1. Making Choices:
   Each participant selects their preferred choice from the available options in the game. These choices are added to a collective pool for the group.

2. Team Discussion:
   The group discusses the options and agrees on the one they believe will yield the best result.

3. Final Decision:
   The crowned Gamemaster implements the team's agreed-upon choice in the game.

This process encourages active participation and team decision-making.

Can the crown be passed to another player?

Yes, any player can take the crown at any time. Simply click on your name on the left side of the gameboard and select the crown.

If you have more questions, feel free to contact us!

The Actee Game Builder Process

 Building a game can be a task you like to have someone from outside your company to work on for several reasons (no time, don’t want to, don’t have the competencies, and many, many more reasons).

Due to this request, We want our Partners to be able to deliver the game design service and offer master classes to be upskilled to be able to build games.

To ease the process Actee can offer a full-featured service building games for our clients. This service means that a client would only have one point of entry and Actee would secure the process to assure that deliveries are met.

Actee offers games in 2 types of sizes and processes:

1. Actee Small Game Development (10.495€)
2. Actee Large Game Development (17.995€)

The overview:

1. Actee Small Game Development (10.495€)

Time: TBD

Length: 10 min – 1 ½ hour (without facilitation)
Between 1-3 chapters

1-10 options pr. Chapter

1-4 stakeholders

Theories selected by Actee

All gameboards can be used (Cycle, Barometer, Bubbles, Cards, Quiz)

All Pre-existing or non-pre-existing games can be decided on

2. Actee Large Game Development (17.995€)

Time: TBD

Length: 1 ½ hour – 4 hours

Between 4-10 chapters

11-24 options pr. Chapter

5-16 stakeholders

Option of adding your own theory or using existing Actee theories

All gameboards can be used (Cycle, Barometer, Bubbles, Cards, Quiz)

All pre-existing or non-pre-existing games can be decided on

The process will always include a partner from our side who will design and develop the game. You are more than welcome to make an agreement directly with one of our partners or upskill internally to design a game. There are no barriers or requirements from our side on who or how a game has to be built. The process is entirely up to you.

Here are some resource links:

The game-building resource videos and guides to building games yourself can be found here.

The partners can be found here.

If your wishes go beyond our offer we can suggest a partner from our partner page to help you.   

Nice to know:

Involvement from Actee:

• A Project manager.
• Your prime contact.
• A game designer.

Involvement from your side:

A key-person.

Potentially interview persons. 

Potentially people responsible for the use of the game.

The game builder process:

• Contract agreement (prices, payment split, etc.)
• Start-up meeting between Actee and client.
  • Inform designer (partner) about roles and responsibilities. Who oversees what?
• Progress plan 
  • Locate game need (purpose)
  • Conduct interviews with the client – what are their needs (big game)?
  • Initial draft – key game elements.
  • Define stakeholders and storyline
  • Design the game
  • Test and correct
  • Launch
• Meeting with the client, designer, and Actee – Actee bridge client and partner
• Process start-date and finish date
• Weekly process meetings – decide on a number of meetings?  

Actee responsibilities:

• Set up meetings with a partner, to introduce client and product purchase
• Support the partner's tasks – technical + questions
• Participate in meetings with the client if needed
• Process plan start and the deadline for the game.

 Designer/partner responsibilities (minimum 15 hours):

• Set up meetings with client
• Initial interview with the project leader(client)
• Customized content development (storyline or narrative, intro texts, stakeholders, chapters, results, feedbacks, videos, audio, and pictures)
• Game movements
• Decide theory/theories
• Translations
• Testing the game
• Corrections
• Upload

Your responsibilities

• Contact Internal interview people.
• Clarification of friction, a game story, scene, and people you meet in the game.
• Testing game.
• Approving draft and final game.
• Designing the learning process where the game will be used.
• Facilitation guide if the game is facilitated.

Definition of a small game – price (10.495€)

Time: TBD

Length: 10 min – 1 ½ hour (without facilitation)
Between 1-3 chapters

1-10 options pr. Chapter

1-4 stakeholders

Theories selected by Actee

All gameboards can be used (Cycle, Barometer, Bubbles, Cards, Quiz)

All Pre-existing or non-pre-existing games can be decided on

Access to Actee domains

Challenges when facilitating

Here you will find some tips and tricks for when you have small challenges in your facilitation.

Login issues/error 

Try the following solution, one by one:

1. Clear cookies and login again.
2. Use a different browser or Private/incognito window
3. Try a different username (guest name).
4. Ensure the participant is using the right Session ID. 

Session Id not showing 

Try this: 

1. Add the session id in words – manually.
2. Normally this happens when the person is using a VPN connection that has restricted permission on several sites (here how to solve a VPN).
3. Try with a different browser provider.
4. If none of the above is solving the issue, try to clear the cookies.

The platform kicks out the participants: When this happens, it can be caused by the internet connection, so it is a matter of logging into the system again, with the same user or guest name (this needs to be the same exact name when using the guest option).

Data module is not showing: Sometimes this could take time.

1. Be patient and wait until it comes.
2. If the system keeps loading, log off and log in again.
3. Make sure the module is played untill the end, and click on Profile after finishing a game.

The system keeps loading: This could be due to two reasons, explained below.

1. Internet connection: A poor connectivity can lead to not being able to connect to the session and play. The participant needs to ensure that they have a good connection in order to play and to have communication software open at the same time.
2. Performance: Normally related to the device. The participant can revise their computer and clear the cookies which help increase connectivity.

If any of these issues cannot be solved by these guidelines, then please contact us on any of our channels and we will work hard on solving your problems.

10 Typical questions about our GDPR

1. Question: Can employees residing in other countries from affiliated companies, such as parent companies, subsidiaries, joint ventures, etc., attain access to data in an unencrypted format?

Answer: Only the development team residing in India has access other than Actee ApS employees. This development team is under NDA and SCC contracts.

2. Question: In which country is the physical data storage located?

Answer: The Netherlands at a Microsoft Azure data center.

3. Question: Is the data storage mirrored between data centers across multiple countries? And if so, which countries?

Answer: No.

4. Question: Is data on storage and transit encrypted? (TLS?, AES?)

Answer: Yes, TLS encryption.

5. Question: Who has access to the decryption keys? Be specific if e.g. Amazon, Microsoft or Google has access to the keys and do you use e.g. “Bring your own key”, HSM or KSM.

Answer: No one but Microsoft have access to decryption keys. We utilize the default “Service Encryption” as we are cloud-based.  For further reference here on how Microsoft handles this for cloud services, see here.

6. Question: Is data being decrypted during backup?

Answer: No, Backups remain secure (encrypted).

7. Question: Is the backup or part of it situated in another country? And if so, in which country is the physical backup storage located?

Answer: No, backups are in the same availability zone (European Union, if not specifically another data center in The Netherlands).

8. Question: For how long are backups retained until deletion?

Answer: 3 months.

9. Question: Can support teams outside EU access personal data e.g. some companies have “follow-the-sun-support” where e.g. Australia takes care of support when it’s night in EU?

Answer: This is partly applicable to our development team in India, though it is very limited customer-facing support they do. We don’t have a 3^rd party team dedicated to this kind of support.

10. Question: Is the ownership of all companies that can access personal data, registered in EU?

Answer: Yes. Only Danish (holding) companies own Actee ApS. But of these, only founder and CEO Leif Sørensen (Kaos Holding) have access to data.  

If you have further questions about these topics you can see our GDPR section here.

Copyrights when building games

As the game builder and owner of your game, you need to have all the necessary rights to the content you upload to your games.

The content you use such as, pictures, text, videos, audio files, or alike cannot infringe on copyright or other third-party copyrights.

As you probably already know links to YouTube can be used but these might be removed or changed by the original creators on YouTube. This will change your game.

Can someone change my game, Can I change a game?  

You (anyone) can make a copy of any game on Actee from the public section.

Only the superuser on your subscription will be able to copy your private games. And only invited players will be able to play your private games.   

What happens to my game if someone makes a copy?

Nothing!

If someone creates a game using your game as the fundament, it will not influence previous versions of games.

The original game developer and versions will be displayed under the game builder / various setting page (see picture).

How can I limit the seats in my session?

How can I see user statistics?

How do I use Actee in a lower resolution or different format?

When starting a game, you might experience that you are not able to scroll down to change the language of the game. If this happens, your screen is zoomed in, please use Ctrl - (or Ctrl mouse scroll back) to see the whole screen.

We have made sure that the host view is usable on different screen resolutions.

So even with a lower screen resolution, you will have the full Actee experience!

On resolutions below 1366, the buttons of the host view will be above the gameboard (while higher resolutions will have them next to the gameboard).

When you scroll down, you will find the groups and their separate gameboards.

To view the group score and change its color, you can click on edit groups.

To view the progress on the chapters, you can open this by clicking on chapters.

If you are still experiencing that you can't see everything, you can use Ctrl + or Ctrl - to zoom in and out if you are using any Windows browser.

How can I make sure Superusers only see their own sessions?

You can now choose if Super users can see each other's sessions.

We made it so that the subscription owner can now choose to limit superusers to only being able to see their own sessions.

They can find this option by going to the Admin section of the platform and then going to User Admin.

Here you find the option to toggle it on or off

You can still connect a superuser to another session by adding them as a consultant to that specific session.

You can see here how to do that.

How to add a Superuser as a consultant to a session?

To add a superuser as a consultant to your session, you will have to go to the session creator.

Here you click on players, choose Add User and fill in the email address of the consultant.

Now the superuser is added as a user, you can change them to a consultant by clicking on the little pen under Actions after this you select Done.

Now, this Superuser is ready to help you facilitate the session.

Be aware that adding a consultant to a session will take up a seat from your subscription.

How to update your partner card

We need to ensure that you, as a consultant, have an updated partner card on the Actee homepage, so that new customers wanting to use Actee through a consultancy, are able to locate you easily.

Here is how you can update your partner card:

Click on your name in the bottom left corner to open up your user profile.

Then make sure that you switch from subscriptions to profile, now you can click on Are you certified. 

At the pop-up, you will click on Apply Now (or if you have already applied, you can click Edit)

In the next window, you can fill out the form with the information that you want to be shown on our website.

Make sure to toggle "Want to be shown on our website under "Contact" -> "Certified Consultants" ?" before you save.

On your website, you must create a page where you include information about your work with Actee, our logo, and a link to Actee.

This will provide easy access for a potential new user, to a consultancy already utilizing the Actee tools. 

How to add your company information to the Actee homepage.

Here is how you add your company to the Actee homepage:

Go to Admin on the bottom left of the dashboard and open White Label Admin on any Pro or Enterprise environment.

At Description of your company, you can write the description that you want to be shown on the Actee homepage.

Make sure to toggle on "Be shown on our website under Partners?" and Save Changes to add your company to our homepage.

If you don't have a Pro or Enterprise environment, please contact info@actee.com to add your company's information.

If your text box disapears in the game builder.

If you are experiencing some issues with the text boxes diapering in the game builder,

you can resolve this by making a hard refresh (Ctrl + F5 Edge or Ctrl + shift + R in Chrome).

How do I change the group colors?

You have the possibility to change the colors of the group/players.

As soon as the participants log in, the groups/players will show on your hostview.

The system will choose a random color for each group, but you have the possibility to change this.

On the right side of the gameboard, you will see the names in a colored circle.

When you click on the circle, a drop-down will show with all available colors, simply click on the color you want to change it to. 

On resolutions below 1366, the buttons of the host view will be above the gameboard.

To change the group colors when having a lower screen resolution, you click on edit groups and click on the colored circle.

How do I become a certified Actee Game Builder?

The Game Builder course

Can I limit a superuser's access to the session creator?

We made it possible for Subscription Owners to choose which superusers should have access to the session creator.

When you add a superuser to your subscription, you give them access to create and edit sessions and to see the hostview of the sessions on your environment.

If you want certain superusers to help with facilitating but not being able to create their own sessions you can do this by toggling off the Licenses Access for this Superuser in the User Admin.

When this Superuser tries to edit or create a session, they will get the following message:

"You don't have permission to create, edit or update a session. Please contact your hub owner to give permission for session creation and Updating."

They will still be able to see the hostview.

If you want to limit superusers to see each other's sessions click here.

How to set up SSO for actee.com

Steps to take in order to setup SSO

Step 1 

After entering your Azur Directory, navigate to 'Enterprise applications' and create a new application

Step 2

Please enter a unique name for the application and begin the configuration process.

Choose single sign on

Please fill out the ID and Url as shown (JTI= Just to identify).
ID = JTI_SSO_Prod
Reply URL = (YourDomaine).actee.com

Step 3

Copy this information and send to info@actee.com

Step 4

Add users and test.
Usually, it takes 5 minutes before you can test the APP

Congratulations on completing the setup of SSO!

Actee will be contacting you within a few days to test the SSO together with your team.

Understanding Actee's Carbon Footprint Calculation

Actee, like many online gaming platforms, has a substantial user base with players engaging in various games for entertainment and learning purposes. What sets Actee apart is its commitment to sustainability and transparency in calculating the carbon emissions associated with user gameplay. They've devised a unique method to incorporate carbon footprint calculations directly into subscription pricing.

The core concept behind Actee's carbon footprint calculation is straightforward: the more you play, the more CO2 you generate, and this affects your subscription cost. Let's break down this calculation step by step:

1. User Gameplay Hours: Actee tracks the total number of hours each user spends playing their games over the course of a year. This includes all the games offered on the platform.

1. CO2 Generated per Minute: Actee has determined the total rate of carbon emissions (in CO2 equivalent) for each minute of gameplay. This rate is derived from various factors coming from Microsoft since we have all our activities on Microsoft services. Our emission includes the energy consumption of the servers, data centers, and the devices used by players and workforce of Actee. We include all our consumption at the office too. 

1. CO2 Consumption on your subscription: By multiplying the user's total gameplay hours by the CO2 emissions rate per minute, Actee calculates the user's CO2 consumption directly attributable to their gameplay. This stat is the first thing you see after entering the subscription.

1. Subscription Impact: This CO2 consumption is then added to the user's subscription. In essence, the more a user plays, the more they contribute to their own subscription CO2 cost by generating additional CO2 consumption.

1. We have our green partner Provice updating the number every year – since we grow every year this adds more consumption on all the elements in the calculation. 

How to filter or search in the game menu?

Within our game menu, you can filter for a specific keyword, language, game length, or gameboard.

You can also use the search bar to look for a particular game.

By clicking on GAMES on the left side of the dashboard, you will enter the games menu.

The Games are grouped with different titles, so you can easily find what you are looking for.

To scroll through the games you can use the arrows on each side.

On the right side of this menu, you will find the Filter and at the top, you will see the search bar.

How do I stay Informed?

To make sure that you don’t miss anything important, please read our notifications on the right side at the bottom of the dashboard.

How do I Register?

The easiest way to register is to get invited into a session by a session link.

• Click the session link or paste it into your browser
• Choose Login to Actee (under the Join button)
• Choose Create new account (under the Login button)
• Follow the 3 Steps: 1. Enter your email 2. Create a Password 3. Enter your information

You can also register through a session ID.

• go to Actee.com
• Click Log In in the top right corner
• Enter the Session ID
• Choose Login to Actee (under the Continue button)
• Choose Create new account (under the Login button)
• Follow the 3 Steps: 1. Enter your email 2. Create a Password 3. Enter your information

What does the Data module look like?

The Data Module

The Data Module provides you with a personal profile with valuable insights on how you handle challenges in the game. But with our data tool, we dig much deeper into the data than that!

Personal Profiles

Every time you play a game simulation from one of our learning concepts, data is collected to consolidate your personal profile.

The data module allows you to look into what your choices say about your theoretical approach. The data module might reveal that in 8 out of 10 options you prefer one theoretical standpoint over another. This prevails that your focus on said theory is strong, but it is also a strong indicator that other areas need your focus.

Top Scores

In every game simulation you play, each choice gives a certain amount of points, and at the end of the game, you receive your final score in the data module.

It is also possible to see a list of the choices most often taken and most seldom taken based on all the users, who have played a specific game scenario.

Theories

Depending on your game's theoretical foundation, the data module will present your personal profile in relation to the theories applied. It will present you the most and least used theoretical tools which allow you to reflect and improve.

How to change team in team challenge?

If a participant joins the wrong team during the game, there are 2 ways to change their team.

1. The facilitator corrects this in the game's host view:

At the bottom of the game's host view, you'll find a list of all module participants.

Click on the name of the participant who joined the wrong team. This will open up a drop down menu.

In the drop down, you can change the team the participant is assigned to by selecting the correct team from the available options.

Have the Participant relog to the session after changing the team.

Alternatively, you can choose to archive the player from that session.

2. The Participant Leaves the group:

On the left side of the gameboard, click on your name.

In the new window that opens, select the option "Leave group."

After choosing to leave the group, you will be redirected to the session dashboard.

From the session dashboard, re-enter the game and select a new group to join.

How to Delete a player from your session?

How to Delete a player from your session:

1. Go to the Main Host View: Open the main host view of the session.
2. Select Players: Navigate to the players section.
3. Delete the Player: Click on the delete icon next to the player you want to remove.

When you return to the host view of the game, you will see that the specific player has been successfully removed from the session.

Change Team or Remove Player from a game:

At the bottom of the game's host view, you'll find a list of all module participants.

Click on the name of the participant, this will open up a new item below the list.

In the new item that appears, You can change the team they are in by selecting the correct team from the options or you can choose to archive the player from that game.

How to Edit or Add Groups to Your Team Challenge?

Even after you have created and finalized a session, you can still edit it to add or modify groups in your team challenge game mode. Here’s how you can do it:

1. Navigate to "Edit session":
- From the session list you can select "edit" by clicking the three dots (⋮) next to the session.
- From the hostview you can find Edit Session in the top right corner.

2. Locate the specific game you wish to modify.

3. Click on the three dots (⋮) next to the game and select "Edit"

4. Add or Customize Groups:
- In the window that pops up, you can add extra teams as needed.
- You can also customize the team names to better fit your session requirements.

By following these steps, you can easily adjust the number of groups or modify team names to suit the needs of your team challenge. For more detailed guidance, you can refer to the tutorial on creating and editing sessions here and information on team challenges here.